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AI & ML: How Travel Tech Companies Facilitate Corporate Travel

AI & ML: Travel Tech Companies Facilitating Corporate Travel

5 min
Posted: 19 May 2023

AI and Machine Learning: How travel tech companies are facilitating corporate travel for customers

And how Egencia can help streamline your travel program

When it comes to corporate travel, there are many moving pieces. Whether getting to New York, San Francisco, Barcelona or anywhere in between, coordinating travel can be a large undertaking on a personal level; alone, but mix in business and it adds another layer of complexity. Travel tech companies like Egencia can help you establish and adhere to travel policies by finding, booking, and managing flights, hotels, transportation and other business travel-related expenses for your employees.

Through Artificial Intelligence (AI), machine learning, and detailed insights, booking tools developed by travel tech companies provide employees with options that are policy-compliant. Prices are also consistently lower than found when working independently using an online travel booking tool or even a travel agency. In turn, your business can have a clear look into employee travel spending to make informed business decisions that meet your bottom line.

What is Artificial Intelligence and Machine Learning?

A branch of computer science, AI focuses on building machines capable of performing tasks only humans would be able to complete. It’s capable of processing very large quantities of data and identifying patterns to make decisions based on that data. A primary way AI is being used by travel tech companies, and one of Egencia’s strong points, is helping cut down the time and effort it takes employees to book flights, hotels, etc., while also providing optimized pricing and predicting traveler behavior and preferences.

Machine learning (ML) falls under the AI umbrella, and it’s the data-driven approach that uses algorithms and statistical models to identify patterns and relationships between that data. For instance, Egencia Smart Mix for Air uses ML to deliver the most relevant flight search results to travelers, enabling them to book quickly. To put that in perspective, 90% of flights booked using this tool are chosen from the top 10 flight results worldwide.

By analyzing traveler behavior like booking history, travel patterns and loyalty program activity, travel tech companies can provide business travelers with personalized recommendations tailored to their own preferences.

How travel tech companies use AI and ML to enable corporate travel

So, how do tech travel companies like Egencia integrate all these aspects of AI to further improve business travel for both your business and your employees? Travel technology helps companies automate and optimize the travel process ; providing significant savings for both your company and employees while also improving efficiency in finding compliant and relevant search results.

Using detailed reporting to improve decision-making

A critical component that travel technology companies provide is the detailed reporting that AI systems may supply through the data it collects. This data gives insights into travel expenses and can even identify areas for potential savings. These sophisticated reporting tools can present your business with thorough information about how much spending has gone to airfare, hotel bookings, car rentals, and other travel expenses. All of this information can then be analyzed to help identify different ways to optimize travel policies and booking strategies.

Detailed reporting also enables businesses to track and monitor their spending. Egencia’s Analytics studio, for example, helps explore expense data visually, discover hidden insights and identify new sources of savings. This allows for fast and rich data visualization that allows you to quickly communicate important travel data and results with internal teams or executives. By using detailed reporting, travel tech companies provide businesses with personalized, cost-effective, and efficient travel solutions.

Enabling business travel with configurable business solutions using AI and ML

As a leader in the corporate travel industry, we provide our customers a streamlined business travel experience with configurable solutions that use AI, machine learning and detailed reporting to enable corporate travel. Below we’ll break down how we elevate our customer’s travel experience and increase profitability for their business.


Egencia App on phone in a hand with CTA “Put AI To Work”


1. Booking management automation

From flights to hotel and car rental reservations and everything in between, automating the travel booking process is one of the biggest ways AI can help businesses and their business travelers. For instance, our algorithms process traveler preferences through previous bookings and other data points to suggest more relevant and cost-effective options and reduce the time and effort required to book a hotel.

Additionally, our API integration supports reporting in your expense management tool that makes it easier for employees to submit expense reports. Your business can then use this information to track and analyze travel spend. Automating the booking process also helps businesses reduce the risk of human error or fraud while also elevating the user experience.

2. Personalized hotel recommendations

AI and machine learning can analyze travelers’ booking history, travel preferences and other information to provide more personalized hotel recommendations when they’re ready to book. For instance, if a traveler typically books hotels in a certain price range or location, our booking tool will suggest similar options for them to consider. While this provides a more personalized experience for customers, it also offers more cost-effective options that can help save your business money.

3. Data analysis and insights

By analyzing vast amounts of travel data, our analytics tool can provide insights into things such as travel spend patterns and trends, as well as key metrics like average ticket prices and booking lead times. Our technology also offers visibility into traveler behavior that can help your business identify areas of improvement and make data-driven decisions to help your business save money and improve your bottom line.

Our metrics can even give you insights into how travel can affect your employees’ wellbeing, providing you with an overview of things like trip length and amount of travel and how they contribute to employee stress and fatigue. This functionality gives you the ability to create a health-conscious travel policy that is also cost effective for your employees and your business.

4. Enhanced duty of care

We also help your business fulfill duty of care obligations by providing updates and alerts about potential travel risks. This can include severe weather alerts, natural disasters, or political unrest.


Request A Demo for the Egencia App


Egencia goes the distance with you

One of the biggest benefits of our end-to-end travel management platform is that it's designed to provide a superior customer experience from the time of booking all the way to the conclusion of the trip. From personalized options when it’s time to book to real-time alerts during travel, to expense reimbursement, Egencia’s mission is to create a seamless travel experience from beginning to end that also provides your business with the technology and insights to make cost-effective, data-driven business decisions to meet your bottom line.

To learn more, download the white paper, “Reinventing the business travel experience with data and AI” here.

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