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Business Travel Policy and Travel Compliance Made Easy


Travel policy management made easy

Smart decision making and savings driven by intuitive travel policy management tools

Easy, fast and empowering to use

Egencia makes it easy for your business travelers to make in-policy bookings, with an intuitive platform that consistently applies your business travel policy and approval process.

When your business travel policy is built into your travel management solution, business travelers are guided to options that match their profile, no matter how they choose to book.

  • Guide travelers to in-policy booking every time, wherever they are, across every device.
  • Visual, customizable cues including urgency messaging, red flags and preferred and negotiated rates.
  • Easily adapt travel policy and approval for high-risk travel destinations. Optimize quickly by rolling out changes and revisions that are immediately reflected across your travelers’ booking experience to keep your travellers and your travel program’s performance top-notch.

Watch how Umpqua Bank manages their costs and policy with Egencia

Travel Policy Visual Guilt On Hotel Shopping

Real-time, dynamic savings

Average savings of $20 per hotel booking. Save time and money with dynamic hotel rate caps.

Trip Approval Request Email On Mobile App

Adaptability and flexibility

Each business is unique. That’s why Egencia makes it easy for customers to configure as many, or as little, policy and approval workflows to suit your business needs.

The first step to travel compliance is making sure that your travel policy can account for all travelers’ needs — and yours — by using a flexible, adaptable platform.

  • Create unlimited travel policy groups. Define separate policy requirements for road warriors, occasional travelers, guests, executives, and everyone in between.
  • Comprehensive trip approval features, from line manager, all the way through to multi-level approval workflows.
  • Give approvers the information they need upfront to make informed decisions.

Read how Nasdaq saved $500K in 6 months


Latest travel policy insights

Strike the right balance in your travel policy to drive savings, manage risk and achieve compliance.

Drive travel savings and monitor trends with total visibility

While your travelers will be happy with the ease of booking, you’ll benefit from savings through increased travel compliance.

Egencia provides companies with the tools they need to manage leakage, gain visibility into employee booking behavior and tweak policies with evolving trends.

With one centralized platform for travel bookings and policy management, you can see the full impact of your travel management program and create a business travel policy that makes a positive difference.

  • Track & analyse employee booking behaviour and identify opportunities to improve compliance. When it’s easy for travelers to book through a travel management company (TMC) that also comes with a robust reporting system, you get the full picture of your travel spend and can easily identify areas for optimization.
  • Get instant access to reports that show you the full picture of your travel compliance across every travel type, regardless of how the trip was booked. At-a-glance dashboards and detailed drill-downs in Egencia Analytics Studio track compliance, savings and travel policy trends.
  • Account for unique circumstances with the ability to customize travel policy and approval criteria on an individual traveler level. Adjust policy and approval worfklows immediately, across all booking channels.

Read how Coca-Cola Consolidated modernized its business travel program

Analytics Studio Travel Policy Reporting Dashboard

Request a demo to find out what Egencia travel management solutions can do for you.

Already a customer? Contact Egencia customer service.