Save yourself time with simpler profile management

Putting all the complex pieces together with simpler profile management

One of the most admin heavy aspects of managing your travel programme is traveler profile data. If you are a travel manager struggling with v-lookups to onboard your new joiners or complex HR feeds, there is light at the end of the tunnel: the Egencia self-service profile management solution gives you the tools to mass create, update, and delete profiles directly on Egencia’s website.

The profile is a single source of truth

Regardless of how they book (online, offline or through the app), all Egencia users have one profile that contains everything: personal information, passport details, company travel policy, approver, loyalty cards and travel preferences.

  • If your travelers need help, they get personalized service. Egencia’s advanced telephony and service center software means we recognize travelers as soon as they call us.  When they’re on-the-road, the same applies. If their profile is updated with their phone number, the travel consultant will recognize the traveler, who will not need to worry about having security questions or the itinerary number available.
  • They will also save time as our consultants know all their preferences, have visibility of their trips, company policy, and approval process – then automatically apply it to their bookings.
  • Your travel arrangers also benefit from this single user profile for as they can quickly access a trip they’ve arranged for a traveler online and in the Egencia app when on-the-go.

The cornerstone of integration

How do you make it easy for your travelers to book across all devices and know your company’s policy, approval, and traveler preferences are applied? How can you be sure your travel management company (TMC) can access and deliver the same information across all booking channels?

The answer is via a truly integrated solution which also includes synchronization with the global distribution system (GDS).

Unfortunately, this is what is typically available today with other travel management companies and online booking tool solutions: many systems, many players and no single source of profile truth. 

Want to learn more on the concept of “Digital TMC”? Check out Michael Gulmann’s latest article and the video of his intervention at the GBTA convention to learn more!

Straightforward self-service

Once your company has launched, how easy is it for you to manage new starters, departures, and changes to your program?

At Egencia, there’s no need to set up costly or complex HR feeds: with our Bulk Data Management tool you can create, update, and delete profiles in minutes.  And it’s included as standard for all clients.

As a travel manager, this means you can stop doing boring profile administration and focus on more impactful aspects of your travel programme. You get visibility of your traveler profile data on-demand and efficient tools to save you time.

Check out this video for a quick overview of all on-demand, integrated online and offline travel management tools we’ve developed to make your life easier.

Do you know any other profile management suite, fully integrated and with self-service online capabilities? We do! Don’t hesitate to reach out to your Account Manager to learn more about these features or click here to request a demo of the full Egencia solution!

Want to learn more? Check out this article on LinkedIn by Natasha Samuel (Senior Product Marketing Manager at Egencia) on the three headaches of Travel Managers with profile management.