Delivering the Best Value in Corporate Travel

Before booking your next trip, take a moment to consider if you might be able to consolidate multiple trips into one, extend your stay past mid-week or shorten your travel to a day trip.

While there is often truth that mid-week travel is cheaper, the only accurate way to determine the most cost-efficient option is to review options based on your specific travel needs. The At a glance grid in Egencia displays your pricing options by the number of stops and carriers and is a great starting point to quickly determine which carriers have the best fares or if a preferred carrier has a price competitive non-stop flight.

Another way to identify savings within your specific travel parameters is by using the "Times" filter in Egencia. Here you can quickly determine which four-hour window throughout the day will offer the best price.

Often nearby airports offer convenient access to your destination combined with deeper cost-savings . To quickly select alternative airports for your trip, use the nearby airports grid.

Given the near infinite number of flight combinations, you will return more powerful search options by using the filters within Egencia. These filters allow you to customize your search around the travel factors that matter most for your trip.

You may find that the filters have narrowed your results too dramatically. Use the "Search for More" feature and Egencia will pull in new results based on your new parameters.

Business travel plans can change at a moment's notice. Sometimes, the refundable fare is only $50-$100 more expensive than the nonrefundable option, so selecting that option easily pays for itself if one or two changes are made to an itinerary. Egencia makes it easy for you to consider this option by showing you the least expensive refundable fare for your flight before you purchase.

Egencia's online self-service tools enable you to go online to exchange and redeem unused ticket value. In most cases, there's no need to call an agent to apply old credit to a new ticket or exchange a current booking. Our booking tool will alert you to the ticket's remaining value and then prompt you to apply that amount to the cost of the new ticket.

Once at your destination, there are a number of factors that could lower your transportation spend, such as:

• Consider sharing a rental car with a colleague to minimize rental fees and surcharges
• Remain open to other car types - even larger vehicles such as SUVs or mini-vans may offer savings as fuel prices has weakened demand
• Ground transportation such as shuttles may be cheaper than car rental for shorter trips as it eliminates parking and gas fees
• Booking limos in certain markets, such as New York City could be more economical than renting a car, paying for parking, etc.

Hotels without restaurant facilities to support are often able to offer better rates. You may also consider extended stay or suite hotels as these properties generally offer free breakfast, parking, and Internet access as well as kitchens where you can store and cook your own food.

Egencia has done the hard work for you and negotiated with hoteliers to secure you a discounted rate. Leverage our purchasing power to maximize the value of your hotel spend.

Egencia Preferred Rates (EPRs) are designed to meet the needs of the business traveler with amenities such as complimentary parking, Internet connections and breakfast. With no Egencia cancellation fees, EPRs are an ideal choice for business travel that may change at a moment's notice.

For more information about the hotel options available to you, please review Egencia's Finding the Right Hotel Options (PDF, 163KB).